School management software for mid-sized schools
For a school of 300 to 3,000 students that has outgrown spreadsheets: fee plans with online collection, payroll and salary slips, leave with substitute cover, automations, a school website with admissions and the AI assistant, on one system and up to three campuses. This is the Gold plan.
What changes once a school passes 300 students
Registers, timetables, exams and report cards work the same as on Free. Gold adds the parts a bigger school spends its office hours on.
Fees, from plan to receipt
A fee plan per class with installments and due dates, partial payments, a PDF receipt for every payment, and what each student still owes.
Fees paid online
Parents pay through the school's own Khalti or eSewa account in Nepal, or Razorpay in India, and the money settles straight to the school. SchoolEasy takes no cut.
Payroll and salary slips
Each person's monthly salary, the payments made against it and a salary slip for every one.
Leave and substitute cover
Teachers request leave, an approver decides, and each period the absent teacher would have taught becomes a cover gap with suggested substitutes, without rewriting the timetable.
Automations
Fee reminders before installments fall due and absence alerts to parents, sent without anyone remembering to.
Access person by person
Give the accountant fees and the exam coordinator exams, each limited to the campus, classes or sections they look after, with every change in the activity log.
A website and admissions in the same system
Gold includes a hosted school website from ready-made templates, designed with the AI designer and published on your own domain.
Enquiry and application forms land in the Admissions inbox. Review, shortlist and accept, then enrol each accepted student into their class with one click, fee plan included.
Admissions · Applications
From your website- Anisha GurungGrade 1Submitted
- Rohan KarkiGrade 6Under review
- Sneha AdhikariGrade 11 ScienceShortlisted
- Kiran ThapaNurseryAccepted
Moving from spreadsheets or another system
- 1
Export what you have
Students, parents and teachers from your current software or spreadsheets, as Excel files.
- 2
Import from the templates
Paste them into SchoolEasy's import spreadsheets and import each list in one go; rows it cannot take are listed so you can fix them.
- 3
Set up fees and the timetable
Fee plans per class, then generate every section's timetable from the teachers and periods you enter.
- 4
Hand out logins
Staff, students and parents get a username and password, the same on the web and the Android app.
What Gold costs at your size
Gold is USD 39 a month per school plus USD 0.50 for each enrolled student (up to 3,000 students). Here it is worked out a month for schools of different sizes, in every currency it is sold in. Paying for a year gives 2 months free.
| Students | USD a month | NPR a month | INR a month | BDT a month |
|---|---|---|---|---|
| 500 students | USD 289 | NPR 7,800 | INR 5,499 | BDT 4,000 |
| 1,000 students | USD 539 | NPR 13,800 | INR 8,499 | BDT 5,500 |
| 1,500 students | USD 789 | NPR 19,800 | INR 11,499 | BDT 7,000 |
| 2,000 students | USD 1,039 | NPR 25,800 | INR 14,499 | BDT 8,500 |
| 3,000 students | USD 1,539 | NPR 37,800 | INR 20,499 | BDT 11,500 |
Prices are per school. Taxes differ by currency; the pricing page has each one's, the yearly price and the optional remote setup.
Who Gold suits
- Schools of 300 to 3,000 students, in any country
- Schools collecting fees in installments that want receipts and dues in one place
- Schools paying staff monthly that want salary slips without a separate payroll sheet
- Schools with up to three campuses under one account
When to look at something else
If parents outside Nepal and India must pay online, SchoolEasy cannot take those payments yet: it records them by hand. If the school must run its software on its own servers, SchoolEasy is hosted only. And if most families use iPhones, the app is Android only for now, so they use the website.
The features you will use most
- Fee managementClass fee plans, partial payments, PDF receipts and online collection through the school's own gateway.Read more
- Payroll and salary slipsEach person's monthly salary, the payments made against it and a salary slip for every one.Read more
- Timetable and substitutesWeekly timetables with clash checks, and cover for absent teachers without rewriting the week.Read more
- School website builderA hosted school website from six templates, designed with AI, on your own domain.Read more
- Online admissionsEnquiry and application forms on your website, an Admissions inbox, and one click to enrol.Read more
- AI assistantAsk in plain language; the assistant finds records and prepares changes you approve.Read more
Frequently asked questions
How much does SchoolEasy cost for a school of 1,000 students?
Gold is a base price per school plus a small amount for each enrolled student. The table on this page works it out for 500 to 3,000 students in every currency, and paying for a year gives two months free.
Can parents pay fees online?
Yes, on Gold and Platinum, through the school's own Khalti or eSewa account in Nepal or Razorpay account in India. Elsewhere, Gold records cash, bank and cheque payments against each installment and issues the receipts; online payment outside Nepal and India is not available yet.
Can SchoolEasy set the school up for us?
Yes. Remote setup is an optional one-time fee: the team imports your records, configures the school and walks your staff through it on a video call, with no visit needed.
What happens when we pass 3,000 students or open a fourth campus?
Move to Platinum, which has no student or campus limit. An administrator changes the plan from Settings, and everything entered stays as it is.
Bring your school's real workflow to a demo
Start on the Free plan today, or book a demo and see SchoolEasy set up the way your institution actually runs.
- Free plan, no card needed
- Set up in an afternoon
- Role-based access for every account
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