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Admit card template for school exams

Fill in your school, the exam and its routine, and print admit cards with each student's roll number, room and seat. Make a single card, or paste a class list and print a card for every student, one or two to an A4 page, then print them or download them as a PDF. Free, no sign-up, and nothing is uploaded.

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Make your admit cards

Fill in the school, the exam and the routine once. Print a single card, or paste a class list and print a card for every student.

Runs in your browser. Nothing you type or pick is uploaded.

School

Read in this browser only. Nothing is uploaded.

Exam

Students

Cards for

Exam routine

Dates are plain text, so write them in B.S. or A.D., whichever your school uses.

Instructions

Printed under the routine. Short rules read better than long ones.

Layout and signatures

Cards per A4 page

Preview

Green Valley Secondary School

Baneshwor, Kathmandu

Phone 01-4XXXXXX · [email protected]

Admit card

First Terminal Examination · 2083

Name:
Aarav Shrestha
Class / section:
Grade 8 'A'
Roll no.:
12
Exam centre:
Main building
Room:
Room 101
Seat / bench:
B-4
Paste
photo
DateDayTimeSubjectInvigilator
2083-08-13Sunday10:00 AM – 1:00 PMEnglish
2083-08-14Monday10:00 AM – 1:00 PMNepali
2083-08-15Tuesday10:00 AM – 1:00 PMMathematics
2083-08-16Wednesday10:00 AM – 1:00 PMScience and Technology
2083-08-17Thursday10:00 AM – 1:00 PMSocial Studies
2083-08-18Friday10:00 AM – 12:00 PMComputer Science

Instructions

  1. Bring this admit card to every exam. You may not sit an exam without it.
  2. Reach the exam hall at least 15 minutes before the exam starts.
  3. Sit only in the room and seat printed on this card.
  4. Mobile phones, smart watches, notes and bags are not allowed in the hall.
  5. Write your roll number on the answer sheet before you begin.
  6. Any use of unfair means will be reported to the exam coordinator.

Exam coordinator

Principal

Print / Save as PDF opens your browser's print dialog. For a PDF, choose “Save as PDF” as the printer. Set the paper to A4 and the scale to 100% (“Actual size”); turn off headers and footers for a clean page.

School admit card format: what to put on it

Whether a school is private or public, an admit card has one job: to tell an invigilator, at a glance, that this student belongs in this seat for this exam. Everything in the admit card format should serve that.

  • The school's name, address and logo, so the card cannot pass for another school's.
  • The name of the exam and the academic year or session.
  • The student's full name, spelled as it is in the school register.
  • Class and section, and the roll number the student writes on answer sheets.
  • A symbol or registration number, where the board or the school assigns one.
  • The exam centre, the room and the seat or bench.
  • The routine: the date, day, time and subject of every paper.
  • A short list of rules, and lines for the exam coordinator and principal to sign.
  • A box for a photo, if your invigilators check faces at the door.

Admit card design: what you can change

The parts of the format are much the same from school to school; the design is yours. This template lets you set each of these before you print or download the PDF.

Part of the cardYour choice
School headerYour logo, name, address and contact line
Cards per A4 pageOne card, or two with a cut line between them
PhotoA box for a passport photo, or none
Exam routineYour own dates, in B.S. or A.D., with an invigilator's signature column if you want one
InstructionsUp to 10 of your own rules
SignaturesThe title printed under each of the two signature lines

Mistakes that cause trouble on exam day

Most admit card problems show up at the hall door, when there is no time left to fix them.

A routine that changed after printing

Print the cards once the routine is final. If a paper moves, reprint or hand out a dated correction, so nobody is working from two versions.

Roll numbers that don't match the register

Copy roll numbers from the same list the invigilators and answer-sheet packets use. Pasting the class list keeps them identical.

No room or seat

A card without a room sends students hunting at the last minute. Add the room for everyone, and the seat if you plan seating in advance.

Too many rules

Six short rules get read; twenty do not. Keep the ones your invigilators actually enforce.

The wrong print size

Print at 100% scale on A4 so the text and the photo box keep their size. Two cards to a page saves paper and still leaves room for the routine.

Cards handed out unsigned

If your school signs or stamps admit cards, do it before they go out, and keep a list of who has collected theirs.

Printing cards for a whole class

List mode prints one card per student, which is the slow part of making admit cards by hand.

  1. 1

    Fill in the exam once

    Add the school, the exam's name, the session and the routine. They are the same on every card.

  2. 2

    Paste the class list

    Switch to “A list of students” and paste a roll number and name per line, or two columns from a spreadsheet. Symbol numbers and seats can go in extra columns.

  3. 3

    Choose the layout

    One or two cards per A4 page, a photo box or none, and an invigilator's column in the routine if you want one.

  4. 4

    Print or save as PDF

    Press Print / Save as PDF, then pick your printer, or “Save as PDF” to keep a file to print later or send to a print shop.

Admit cards straight from your exam records

In SchoolEasy, admit cards come from the exam itself. Set up the exam with its routine and seating, and SchoolEasy generates a student's admit card as a PDF, one student at a time, with the routine, room, bench and seat already on it.

A school can choose to hold admit cards while a student's fees are overdue, and release any one student's card when it decides to. Exams, report cards and admit cards are in the Free plan; custom designs for admit cards, report cards and receipts are on the Gold and Platinum plans.

  • Routine, room, bench and seat filled in from the exam
  • An optional hold while fees are overdue, released per student
  • Exams, report cards and admit cards on the Free plan
  • Your own card design on Gold and Platinum
schooleasy.org/exams

Frequently asked questions

Is this admit card template free?

Yes, as often as you like, with no account. It runs in your browser, so nothing you type or pick leaves your device.

Can I make admit cards for a whole class at once?

Yes. Choose “A list of students” and paste one line per student with the roll number and name. The template prints a card for each, one or two to an A4 page, for up to 300 students at a time.

Can I download the admit card format as a PDF?

Yes. Fill in the format with your school and exam, then press Print / Save as PDF and choose “Save as PDF” in your browser's print dialog. You get a PDF with your own details, ready to print, keep or send to a print shop.

How do I save the admit cards as a PDF?

Press Print / Save as PDF and choose “Save as PDF” as the printer in your browser's print dialog. Set the paper to A4 and the scale to 100%, and turn off the browser's own headers and footers.

Is my school logo uploaded anywhere?

No. Your browser reads the logo and shows it on the card on your own screen. Nothing is uploaded, and it is gone when you close the tab.

Is an admit card the same as a hall ticket?

Yes. Admit card, hall ticket and exam entry card are names for the same document: the card a student shows to be let into the exam hall.

Should the exam routine be printed on the admit card?

It helps. Students and parents keep the card, so printing every paper's date, day, time and subject on it saves a separate routine handout. Print the cards only once the routine is final.

Can SchoolEasy hold an admit card until fees are paid?

Yes, if the school turns it on: a student's admit card can be held while fees are overdue, and the school can release it for any individual student.

Admit cards from your exam records

SchoolEasy generates each student's admit card with the routine, room, bench and seat filled in from the exam. Exams, report cards and admit cards are in the Free plan.

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